Invoice software for Macs – comparing the best

For most businesspeople, managing invoices and payment reminders is a compulsory part of the job. However, the more of these documents you have to prepare each month, the more tedious and complicated this task can seem, which is why many entrepreneurs have been using invoice software programs and spreadsheets such as Word and Excel for years to master the daily challenges of preparing quotations and invoices. However, those who want to be prepared for handling invoice amounts and contact data on a long-term basis will be better off using professional invoice software instead. This article explains why these tools are recommended, and which invoicing programs Mac users should try out.

Word templates and Excel spreadsheets are cost-effective solutions when it comes to creating invoices, quotes, and payment reminders, and furthermore for managing all relevant customer, supplier, and goods or service data. Documents of this kind, however, offer little automation and require a high level of maintenance. By using a professional invoice program, the situation can be completely different. This is all thanks to intuitive user interfaces, individually configurable databases for customers, partners, and products, integrated shipping and export functions, as well as interfaces to various third-party applications such as online shops, stock control systems, or CRM tools. In short: you can save yourself a lot of work!

As with other software, there are of course differences between the various programs on the market. Depending on your personal needs, some software will be more suited than others. This is probably most evident in the user interface – whether you like this depends very much on personal preferences. If, for example, you absolutely need certain features for your business process and these are not included in a program, you should look to another app.

A further point to consider when purchasing software is its compatibility. Many programs rely on a central, web-based application that can be used with any common browser. If this is not the case or if you want to work with an installable application, you should make sure in advance that a desktop version or app is available for your system.

In this article, we will focus on Mac applications, which run on the Apple operating system iOS and therefore on devices like iMac or MacBook.

In 2008, the Swiss software company Media Atelier released the first version of the Mac invoice program GrandTotal. Today, the software for macOS (from 10.9) is one of the best invoice software for mac devices, also thanks to numerous improvements and extensions. GrandTotal does well in our comparison due to the great support of third-party tools – especially programs for time recording, accounting, banking, and mailing. The following features mark GrandTotal as an ideal program:

• User-friendly layout editor for invoicing and quotation creation
• Automatic calculation of totals, VAT, and discounts
• Sending documents by e-mail
• Database for recurring items
• Flexible export options
• GoBD compliant

GrandTotal is a mac invoicing software that can be tested for free at any time. Afterwards you must buy a license, which is valid for one user and one GrandTotal version, but isn’t a subscription, so it is unlimited in this sense. Larger updates are then available at a reduced upgrade price.

To use sevDesk, you must have a monthly subscription, which costs money. If you don’t need extensive features for bookkeeping and management, you will probably have all your needs met by the “invoice” package.

To be able to use weclapp as a Mac invoice software, you’ll need to subscribe. You can choose between the package “ERP Service” or the package “ERP Trade”. The second option supplements the invoice package with features for trade, e-commerce, and production. If you have the necessary resources, you can also host the invoice program on your own server.

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